This is a sample list of suggested steps you may wish to consider alongside hosting a screening of Beyond Crisis. Note that these steps have been provided as suggestions only, as the specific approach to hosting your screening event is entirely up to you. Further details on all of these are included in each purchased Film Package, in the Conversations Kit - Part 2: Engaging Your Audience.
1: Draft an Event Plan
The Community Engagement Strategy (CES) Template included in your Film Package will guide you in this process. An editable version of this Planning Template is also included.
2: Establish a Timeline
Depending on the size and nature of your event, it can be a good idea to start the planning process at least several weeks or more before it happens, to ensure enough time for planning and guest availability.
3: Discuss and Assign Roles
For a small event, it may be that few roles are required for hosting your event - however as the event gets larger it can be useful to have more roles assigned to help share the different tasks of event hosting.
4: Consider Your Event Type
There are a wide variety of different types of screening events you could host, from public to private; a community screening to theatrical; a ticketed event to a fundraiser; to free or pay-what-you-can (PWYC).
5: Find a Venue
Key considerations when booking a venue include: a) ensuring accessibility, b) affordable cost, c) good vibes, and d) good-quality equipment to play the film. Search for the right spot and book in advance!
6: Create a Guest List
Who would you most like to invite out to a one-of-a-kind film screening and community dialogue about climate change? Reflecting on your event’s goals can help a great deal in informing who to invite out.
7: Invitations and Getting the Word Out
It can be useful to create an event sign-up page for guests to RSVP so you can track who’s coming and encourage accountability, which can be done through platforms such as Eventbrite. We also recommend sending out a customized Press Release to local media, included in your Film Package. Email, phone outreach, word-of-mouth, posters and local advertising can all be great ways to get people out.
8: Equipment and Set-Up
Having quality equipment can go a long ways for ensuring the best possible film event experience for you and your audience. A large screen and good audio equipment can help create a truly immersive experience, increasing the film’s emotional impact. Turning audio levels up is key!
Planning your first event?
For your first screening event, our team will walk you through using the Conversations Kit & planning your event at no additional cost.(Expected planning time varies between 20-30 minutes)